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Administrative & Marketing Assistant

Roseau, MN 56751, USA

Job Type

Part to Full Time

$15-17 per hour
(depending on experience)

About the Role

Are you bored in the winter, but want your summers off? This position allows you to work full-time February through April and have your summers off! We have a casual work environment and great team on staff.

This position would provide administrative support to ensure the office is running efficiently. A few of the daily tasks include: creating and posting social media content, answering & transferring phones, scheduling appointments, scanning files, & supporting customers that come in.

We are looking for an individual that is self-motivated, has strong customer service skills, and is organized.

We are willing to train the right candidate for this unique position. Contact us to learn more about our future plans and internal growth opportunities.

Requirements

The Administrative & Marketing Assistant facilitates the efficient operation of the office by performing a variety of clerical and administrative tasks.

Duties/Responsibilities:

  • Answers and transfers phone calls, screening when necessary. Makes best attempt to assist client with their questions before transferring the call or having another staff member return the call.

  • Assists with Payroll, Bookkeeping, and Tax Return Processing as needed.

  • Collects, opens, and distributes mail to the appropriate staff members.

  • Communicates with clients, their lenders, and other related parties by phone or e-mail as needed and securely provides information as requested.

  • Coordinates and schedules travel, meetings, and appointments for staff.

  • Coordinates maintenance of office equipment and works with providers to resolve technology issues.

  • Creates forms and checklists as needed.

  • Keeps coffee and snack station stocked and clean.

  • Maintains cleanliness and safety of office and entries to office.

  • Maintains company website and social media pages, ensuring beneficial information is communicated to current and potential clients.

  • Prepares Forms 2290 (Schedule of Heavy Highway Vehicles) as requested by clients.

  • Processes Corporate and Partnership Annual Renewals.

  • Records receipt of client payments and prepares bank deposit.

  • Research, price, and maintains office supply inventory.

  • Scans tax return documents, client bank statements, IRS notices, and other documentation to save to electronic files as requested.

  • Tracks and updates the status of tax returns to ensure each is completed on time.

  • Welcomes and directs visitors and clients.

  • Performs other related duties as assigned.

Required Skills:

  • Authentic passion for outstanding customer service is a must

  • Self-motivated and organized individual with an eye for continuous improvement and business growth opportunities

  • Intellectual curiosity / desire to learn and grow

  • Ability to maintain client and company confidentiality at all times.

  • Ability to maintain composure and cheerful demeanor under stressful conditions.

  • Ability to work independently.

  • Excellent interpersonal and customer service skills.

  • Excellent organizational skills and attention to detail.

  • Excellent verbal and written communication skills.

  • Preferred skill: comfortable creating and posting on social media.

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.

  • Must be able to lift up to 45 pounds at times.

About the Company

Asmus Tax & Accounting is a rapidly growing company accepting applications for a motivated individual to work seasonally. Full-time February to end of April. Schedule in the summer depends on individual preference.